Rankins Cricket Club
Privacy Policy.
(General
Data Protection Regulations May 2018)
Rankins
Cricket Club (the Club) is
committed to protecting and respecting your privacy. For any
Personal Data you provide for the purposes of your membership, the
Club is the Data Controller and is responsible for storing and
otherwise processing that data in a fair, lawful, secure and
transparent way.
What
Personal Data we hold on you
You
may give us information about you by filling in forms at an event or
online, or by corresponding with us by phone, e-mail or otherwise.
This includes information you provide when you register with the
Club, or participate in discussion boards on our social media sites.
The information you give us may include your name, date of birth,
postal address, e-mail address, phone number, gender and
parent/guardian name and contact details for child members (Personal
Data). We may also ask for relevant health information which is
classed as Special Category Personal Data.
Why
we need your Personal Data
The
reason we need your Personal Data is to be able to administer your
membership and provide the membership services you are signing up for
when you register with the Club. Our lawful basis for processing
your Personal Data is that we have a contractual obligation to you as
a member to provide the services you are registering for.
Reasons
we need to process your data include:
For
training and competition entry
-
sharing
Personal Data and Special Category Personal Data with club coaches
or officials to administer training sessions and matches;
-
sharing
Personal Data with club team managers to enter events;
-
sharing
Personal Data and Special Category Personal Data with facility
providers to manage access to cricket facilities; and
-
Sharing
Personal Data with leagues, county associations (and county schools’
associations) and other competition providers for entry in events.
For
funding and reporting purposes
For
membership and club management
-
processing
of membership forms and payments;
-
sharing
data with committee members to provide information about club
activities, membership renewals or invitation to social events;
-
club
newsletters and social media posts promoting club activity; and
Publishing
of match results and statistics.
Any
Special Category Personal Data we hold on you is only processed for
the purposes of passing health data to coaches to allow the safe
running of training sessions and matches. On
occasion we may collect Personal Data from non-members (e.g. such as
any non-member participant who fills in a health disclaimer or form
at a taster event or someone hiring the club premises). This
information will be stored for one year and then destroyed securely.
We
process this data on the lawful basis of consent. Therefore, we will
need your explicit consent to process this data, which we will ask
for at the point of collecting it.
The
club has the following social media pages: Instagram, You Tube, Twitter,
Whats
app, Facebook & Snap Sponsorship pages.
All members are free to join these pages. If you join one of the
Social Media pages, please note that the providers of the social
media platforms have their own privacy policies and that the Club do
not accept any responsibility or liability for these policies.
Please check these policies before you submit any Personal Data on
the Club social media pages.
Who
we share your Personal Data with
The
Club supplies Personal Data to competition organisers for the
purposes of registering players of those competitions, namely the
Essex
County Cricket Board, the T Rippon Essex League, the Essex Sunday
League and the South Essex District Cricket Board.
The
Club also supplies Personal Data to Play-Cricket
(www.play-cricket.com)
for the purposes of reporting and recording match results for the
leagues above and for the Club website
(http://rankins.play-cricket.com).
Notification of club events is also done via Play-Cricket emails and
you can choose not to have your email address stored here.
The
Club does not store or transfer your Personal Data outside of the UK.
It is held securely and separately to other club information.
How
long we hold your Personal Data
We
will hold your Personal Data on file for as long as you are a member
with us. Personal Data is updated every year on annual membership
forms. Any Personal Data we hold on you will be securely destroyed
after
five years of membership ceasing, excepting contact information which
may be used in the future for the purposes of reunion events
organised by the Club. Your
data is not processed for any further purposes other than those
detailed in this policy.
Your
rights regarding your Personal Data
As
a data subject you have the right at any time to request access to,
rectification or erasure of your Personal Data; to restrict or object
to certain kinds of processing of your Personal Data, including
direct marketing; to the portability of your Personal Data and to
complain to the UK’s data protection supervisory authority, the
Information Commissioner’s Office about the processing of your
Personal Data.
As
a data subject you are not obliged to share your Personal Data with
the Club, however if you choose not to share your Personal Data with
us we may not be able to register or administer your membership.
I
understand the policy detailed above and consent (where necessary) to
my (or my child's) data being processed as specified.
Name
(please print):
On
behalf of (if parent/guardian giving consent on their child's
behalf):